Self Registration

Multi-purpose visitor-management application

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How Does it Work?

Easily pre-register your upcoming visitors in the web app. Once there, your guests can self-register, by filling in the requested details – customizable depending on category: visitors or employees – or by scanning the QR code they received via email. You automatically get notified once your visitors have arrived, and you can take it from there. Simple as that.

An Outstanding Digitized Welcome

Do you know that moment when you find yourself in front of a visitor register in an office building lobby, hurriedly scribbling your name at the end of a long list before you? Then you stand and wait while front desk security calls up your host, who must have forgotten to add you to the day’s front desk visitor list. Meanwhile, you are thinking about the log you have signed. It is paper-based, it's outdated and lacks the type of privacy that you would expect in today’s digital age. This isn't an ideal first impression for a potential partner, or for a candidate who could become a part of your team, or for any visitor.

Modern Companies Prefer Digitized Way

self registration is a visitor-management app, which guests use to announce their arrival and through which they are guided to the appropriate department or meeting room. self registration enables corporations, hotels, factories, professional associations, co-working spaces, banks, hospitals, and multiple-tenant offices to effortlessly manage visitor experiences.

Step-by-Step Planning

1 Pre-registration
Pre-register visitors using the online web interface. When required data is entered: visitor’s name, email address, meeting details, the guest will receive a confirmation message and a QR code.
2 Sign-In
Visitors will use the received QR code to sign in, by scanning it on a device installed in the lobby. Automatically, the personal details will be displayed in order to check and confirm them. Then, details about the meeting room and how you can find it will follow. If a visitor has not been registered in advance, they can register and sign in using the self registration app, on the touch screen device. If it is a building with an access point, and the visitor needs an access card, there will be another step in the registration process, taking a picture and then printing the card with the visitor's data.
3 Notifications
After the registration process is complete, the host will automatically receive an email or a notification on the mobile phone to be informed that the visitor has arrived. Notifications can be sent to visitors and hosts at check-in and also at check-out.

Features

Pre-Register Visitors

Pre-populate information about your visitors using the online web interface.

Self Sign-In

The tablets placed in your lobby allow visitors to sign in themselves.

Custom Data Fields

The fields that guests fill out can be customized depending on different categories: employees, visitors, etc.

SMS / Email Notifications

The app automatically sends a notification via SMS or email (or both) to the host, when a guest signs in.

QR Code

It is the easier way to sign in: scan and go! Every visitor gets a QR code after pre-registration.

Visitor Photo

If the internal security system requires, visitors can take photos and use them on badges.

Print Badges

Connect a printer and easily print any type of badge. These are temporary badges that guests can use just during one visit.

Hardware

The hardware required for the application is not predefined and can be chosen depending on the company's purpose.

Branding

Customize colors, fonts, images, and backgrounds in the application to meet your company branding guidelines.

Secure & Private

self registration is GDPR compliant. Moreover, all information is stored privately and traffic is secured by encryption. The client is responsible for the collection and processing of personal data through self registration platform.

Reports & Dashboard

Get a better overview of your visitor information, including data on pre-registered visitors, previous visitors, visitors by location, and more.

Safe Sign-In

Offer a contactless sign-in experience to keep your visitors safe. Scaning the QR on the screen will make the registration form available on their phones.

Pleasant Experience for Visitors

Instead of confronting a paper log, allow visitors to sign in by themselves in a fast and friendly way. Create a wonderful first impression, offering an outstanding digitized welcome.

Automatic Notifications for Hosts

When a guest signs in, the host of the meeting/ interview is notified about the visitor's arrival and can proceed directly to the meeting room.

Data Control & Reporting

self registration allows companies to track in real-time how many visitors are currently signed in and to get an overview of daily visitors in order to improve internal processes (e.g.: security).

GDPR Compliant Solution

self registration is a GDPR compliant solution, respecting the confidentiality of personal information, even if the data is monitored to improve operational processes.

Pricing

Choose our software-as-a-service or opt for an in-house hosted solution.